Top 10 Tool Tracking Software in 2024

Tracking tools and equipment is critical for many businesses in construction, manufacturing, maintenance, and more. Choosing the right software ensures accurate inventory, prevents loss, and improves productivity. As technology advances, new solutions emerge that leverage sensors, cloud computing, and mobility for even better tool oversight. After careful evaluation, here are the 10 best tool-tracking software programs.

Here is the list of Best 10 Tool Tracking Software

1. Skyware Inventory

Skyware Inventory is a secure, database-driven web application for online inventory tracking and management. The system automates your daily inventory tasks into one simple inventory software for your firm. Highlights include:

  • Available on desktop, laptop, tablet, or phone
  • Simple transaction-based system
  • Flexible settings with lots of options
  • LIFO FIFO and AVERAGE inventory cost reporting
  • Secure, encrypted, and fully backed-up
  • No item or transaction limits
  • Multi-user capabilities

Lightning-fast search and filtering plus flexible, automated alerts make it the most efficient system around. It scales from small teams to enterprise solutions as well.

2. ToolWatch

Designed just for tools, ToolWatch handles high-volume checkouts for maximum accountability. Unique benefits include:

  • Photo capture on check-in/checkout
  • Automated check-in via RFID
  • Tools sorted by the last user
  • Full maintenance logs
  • Tool repair workflow

Combined with powerful analytics, it prevents loss and misplacement better than anything else. An option mobile app also improves convenience.

3. AssetSonar

Rather than RFID, AssetSonar employs proprietary ultrasound technology for 3D location mapping. Users get unparalleled accuracy in expansive areas without infrastructure costs. Benefits include:

  • 30-foot location range
  • Mapping software included
  • Mesh network for range extension
  • Permissions by zone/user
  • Geofencing alerts

While great for broader inventory, its advanced nature focuses specifically on high-value equipment. Optional add-ons like sensors and GPS integration enable even more protection.

4. Sortly Pro

For straightforward tracking at a low cost, Sortly Pro is the leading pick. It suits mobile workforces using personal devices with features like:

  • BYOD access
  • Photo capture
  • Barcode creation
  • Offline mode
  • Built-in movement logs

With affordable tiered pricing for growing organizations, it provides comprehensive functionality without unnecessary complexity.


Purpose-built for contractors and maintenance teams, JOBPOWER goes beyond bare tracking with:

  • Job costing
  • Automated rental billing
  • Ticket workflow
  • Labor tracking
  • Equipment cost monitoring

This all-in-one operational system drives accountability, work efficiency, and asset control in one powerful platform with room to grow. The focus remains on tools and equipment with bi-directional scanning for transactions.

6. GoCodes

GoCodes employs an extremely innovative approach using simple barcodes, manual scans, and chemistry tracking logic. Key advantages include:

  • No infrastructure necessary
  • Easy QR code activation
  • Chemical cleaning logs
  • Full maintenance records
  • Theft investigation tools

As a highly affordable and uncomplicated design, it suits small/medium businesses that want automation without complexity or being locked into recurring fees. The unlimited free plan seals the deal.

7. Activenet

Active net excels at automating tool control with advanced rules like:

  • Restrictions by craft/class/project
  • Minimum stock levels
  • Buffer quantities for high-demand
  • Automatic consumables replenishment

Combined with multi-level authorizations and robust analytics, it optimizes inventory availability while increasing turns and eliminating waste. Although built for larger corporations, mid-size firms can benefit from its leading-edge tool oversight.

8. Fleetio

Most known for vehicle tracking, Fleetio securely manages all company property with equal precision. It shines through fluid integration, connectivity, and customization. Perks include:

  • Shop floor integration
  • Equipment maintenance tie-in
  • Automated fuel logs
  • Custom field/label builder
  • Open API/webhooks

As an end-to-end system, Fleetio enables free-flowing tool oversight across departments with room to tailor workflows as needed.

9. ToolHound 8

ToolHound 8 pursues simplicity without omitting the necessities. It works on desktops and mobile with affordable pricing tiers. Benefits include:

  • Bulk RFID tag activation
  • Asset transfer workflows
  • REST API connectivity
  • Free client portal
  • Optional barcoding

Live support 7 days per week sets them apart along with unlimited software seats and users. Growing businesses save time and money while avoiding hassle. Although basic for larger entities, it suits most for essential tracking duties.

10. ASAP Systems

ASAP Systems caters to regulated industries like defense, aerospace, ITAR, utilities, and more. Highly advanced cybersecurity protects proprietary gear with:

  • 256 AES encryption
  • MFA login
  • Role-based access
  • Automated permissions review
  • ISO 9001/27001 compliant

It also enables full lifecycle management from inventory to retirement. Although built for complex global entities, many features apply well to other verticals for air-tight accountability even with remote equipment in the field.

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Frequently Asked Questions

What are the benefits of tool-tracking software?

Tool tracking software provides many benefits including preventing theft/loss, optimizing inventory levels, automating maintenance logs, improving rental billing accuracy, reducing consumables waste, and accountability for regulatory compliance.

How do tool-tracking systems work?

Tool tracking software relies on tags placed on items that are scanned at check-out/check-in. Backend logic records transactions while sensor data can provide advanced oversight with mapping, geo-fencing, etc. for expensive assets.

What features should I look for?

Important features depend on your needs but include photo capture, consumables management, reports, role-based access, offline mode for mobile, field mapping, maintenance workflow, cost tracking, check-in/checkout prompts, transfer workflows, asset retirement, etc.

Does tool-tracking software integrate with other systems?

Quality tool tracking solutions connect bi-directionally with procurement software, inventory robots, facility security systems, shop floor operations, fleet telematics, equipment maintenance logs, ERP systems, and more for efficient data flow.

What verticals use tool tracking the most?

Tool tracking sees heavy usage in aerospace, utilities, defense contracting, pharmaceuticals, construction, industrial maintenance, automotive, oil/gas, ITAR-compliant firms, and other equipment-intensive verticals. Most require mobility, auditing tools, and advanced cybersecurity as well.


Tracking business tools merits proper software whether for a 5-person contractor or 500 factories worldwide. Carefully examine the options to gauge fit. Cloud systems afford mobility and some offer free plans to get started. Advanced logic prevents loss while optimizing workflows, labor, and documentation. Investing now avoids profit erosion from lax oversight. Construct robust accountability into tool management with tracking technology built for efficiency at scale.

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